Ayr Carrick Lawn Tennis Club

 

Constitution

1 THE CLUB

 

1.1 NAME

The club shall be called "Ayr Carrick Lawn Tennis Club" (hereinafter referred to as the Club).

 

1.2 OBJECTS

The objects of the Club shall be to encourage the promotion and practice of the sport of tennis in the Ayr area and to undertake other activities incidental or conducive to the furtherance of these objects.

 

2   MEMBERSHIP

 

2.1 MEMBERS The membership shall consist of the following categories:-

2.1.1 Honorary Life Membership by invitation of the Executive Committee.

2.1.2 Ordinary Members. Senior, Group, Country, Intermediate, Student, Junior and Child  accompanying Parent who have been proposed and seconded by two Senior members of at  least one year standing in the club, and who has been approved by the Executive Committee.

2.1.3 All members under sixteen years of age on the 1st January shall be Junior members.

2.1.4 All members between the ages of sixteen years and eighteen years of age on the1st January  shall be Intermediate members.

2.1.5.1 All members over eighteen years of age on the 1st January who are full time students shall  be Student members.

2.1.5.2 All members over eighteen years of age on the 1st January whose permanent address is over  25 miles from Ayr shall be Country members.

2.1.5.3 All members over eighteen years of age on the 1st January shall be Senior members.

2.1.5.4 Group membership with a minimum of six people joining from a single organization.

2.1.5.5 A pay per month membership to be available for non permanent residents of the area.  Anyone taking this option will not be entitled to full membership and can not play for  Carrick teams or take part in the club championship.

 

2.2 SUBSCRIPTIONS

2.2.1 Membership fees and Entrance fees shall be agreed by each Annual General Meeting.

2.2.2 Any member failing to remit their annual subscription by 31st May shall cease to be a member  of the Club.

2.2.3 No person shall enjoy the rights and privileges of the Club until they have paid the appropriate  Entrance fee and/or Membership fee.

2.3 All members joining the Club shall be deemed to accept the terms of this Constitution and any  by-laws published from time to time by the Club.

 

3 OFFICIALS

3.1 The officials of the Club shall be a President, a Vice-President, an Honorary Secretary, an  Honorary Treasurer, a Gentlemans Captain, a Ladies Captain, a Junior Representative and a  Court Convenor.

3.2 The offices of President and Vice-President shall be held only by members who have served at  least one year on the Executive Committee.

3.3 All other officials shall be of at least one year's standing in the Club.

3.4 No office shall be held by any member under eighteen years of age.4   MANAGEMENT

4.1 The affairs of the Club shall be managed by an Executive Committee consisting of:-

The President, Vice-President, the immediate past President, Honorary Secretary,  Honorary  Treasurer,   Subscription Secretary,  Gentlemans Captain,  Ladies Captain,  Junior  Representative, Court Convenor, Tea Convenor, and at least four other members.

4.2 Only members of at least one year's standing in the Club shall be eligible for election to this  committee.

4.3 Six members of this committee shall form a quorum.

4.4 The committee shall meet on or before the 15th of each month, February to November  inclusive.

4.5 Each member of the Executive Committee shall have one vote, and where necessary, the  President shall have a casting vote as well as a deliberative vote.

 

5   POWERS THE EXECUTIVE COMMITTEE OF

The Executive Committee shall have the power to:-

5.1 Supervise all the activities of the Club.

5.2 Carry out the general management of the Club.

5.3 Consider all proposed members.

5.4 Form sub-committees with such powers as the Executive Committee think fit.

5.5 Fill any vacancies which occur after the Annual General Meeting.

5.6 Draw up such rules and regulations for the conduct of the Club as they deem necessary provided  that such rules and regulations are not inconsistent with the Constitution of the Club.

5.7 Suspend any member whose conduct is detrimental to the best interests of the Club provided  that two-thirds of those who vote at the Executive Committee meeting, called for the  purpose of considering such matter, shall vote in favour of such suspension.  Any member  suspended by the Executive Committee shall have the right to have their appeal heard   within twenty-eight days at an Extraordinary General Meeting, provided that the suspended  member requests in writing to the Secretary within fourteen days of their suspension that  this procedure be carried out.

 

7   FINANCE AND ACCOUNTS

7.1 The financial transactions of the Club shall be recorded by the Honorary Treasurer in a proper  set of books. A bank account shall be opened in the name of the Club and operated on by the  Honorary Treasurer.

7.2 Withdrawals from this and any other accounts operated for the Club shall be signed by the  Honorary Treasurer, the President or the Honorary Secretary.

7.3 The financial year shall run from 1st October to 30th September each year.

7.4 The Honorary Treasurer shall be responsible for the preparation of the annual accounts of the  Club.

7.5 The accounts shall be submitted by the Honorary Treasurer to the Executive Committee and  forwarded to the auditor within 14 days from the close of the financial year.

7.6 The accounts shall be audited by someone outwith the Executive Committee elected annually at  the Annual General Meeting.

7.7 The Executive Committee shall have recourse on all the members of the Club for relief from  any obligation which they, as a committee, may have undertaken on behalf of the Club.

 

8   ANNUAL GENERAL MEETING

8.1 The Club shall call an Annual General Meeting by the 31st October each year, by the Honorary  Secretary in writing to all eligible members, including the minutes of the previous Annual  General Meeting and stating in detail the business to be transacted thereat.

8.1.1 Fourteen days notice of this meeting shall be given to every eligible member.

8.2 The following shall be included in the business to be transacted at every Annual General  Meeting.

8.2.1 Approve the minutes of the previous years Annual General Meeting.

8.2.2 Receive a report from the Honorary Secretary.

8.2.3 Receive a report from the Honorary Treasurer and approve the annual accounts.

8.2.4 Receive a report from the auditors.

8.2.5 Receive a report from the Junior Representative.

8.2.6 Election of the Executive Committee.

8.2.7 Election of auditor.

8.2.8 Consider changes to the Constitution

8.2.9 Agree membership fees and entrance fees.

8.2.10 Any other competent business.

8.3 Fifteen members shall form a quorum, each Senior, Country, Student and Intermediate member  having one vote, and where necessary the President shall have a casting vote, as well as a  deliberative vote.

8.4 Any motion shall be carried by a majority vote, except a motion to make any constitutional  changes where a two-thirds majority vote is required.

8.5 Any deletion, addition or alteration to the Constitution can only be made at the Annual General  Meeting, where the Honorary Secretary has received twenty-one days written notice of the  proposed deletion, addition or alteration duly proposed and seconded by two Senior,  Country, Intermediate or Student members, and where the proposal has received a two- thirds majority vote.

 

9   EXTRAORDINARY GENERAL MEETING

9.1 An Extraordinary General Meeting shall be convened -

9.1.1 When the Executive Committee considers it necessary.

or   9.1.2 On a signed application in writing to the Honorary Secretary by not less than twenty  Senior, Country, Student and Intermediate members of the Club.

or   9.1.3 As in 5.7 above (Powers of the Executive Committee).

9.2 Fifteen members shall form a quorum, each Senior, Country, Student and Intermediate member  having one vote, and where necessary the President shall have a casting as well as a  deliberative vote.

9.3 Any motion shall be carried by a majority vote.

9.4 Fourteen days notice of any Extraordinary General Meeting shall be given to every eligible  member.

 

10 DISSOLUTION

10.1 One half of the Senior, Country, Student and Intermediate members of the club shall form a  quorum.

10.2 At a meeting called for the purpose, the Club can be dissolved by the vote of three-quarters of  the members present.

10.3 On dissolution of the Club any assets thereof shall be remitted to the Tennis Scotland for  safekeeping until reformation of the Club.

 

11 CONSTITUTION

All members shall be furnished with a copy of this constitution.